Anonymization of Shipment Data

It is possible to anonymize a shipment in Portal in accordance with the requirements of the GDPR (General Data Protection Regulation).

If a customer asks your company to delete all information about them, you can use the anonymize data feature in Portal to remove their Shipment data. Anonymized data is not considered personal information according to the GDPR.

To keep your shipment statistics accurate, it is to your advantage to anonymize shipment data rather than delete shipments.

Learn about:

• Anonymizing a single shipment
• Anonymizing a year of shipment data
• Automatic anonymization of shipment data
   

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Anonymizing a single shipment

Follow these steps to anonymize a single shipment:

1. Log in to nShift Portal. You must be an "Owner" or a user with data anonymization rights to be able to anonymize shipments.
    
2. Locate the shipment you want to anonymize. You can use the search field on the home page.
    
3. Click Edit on the Receiver address.
   
   
    
4. Click Anonymize personal data and then YES to confirm your action. Your action is irreversible, and data cannot be restored!
   
   
    
5. Close the shipment. The next time you open the shipment, it will be anonymized. If you hover over the padlock icon, you can see when the anonymization was done and by whom.
   
   

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Anonymizing a year of shipment data

Follow these steps to anonymize one or more years of shipment data:

1. Log in to nShift Portal and go to Settings > Company Management > Storage management.
   
   
    
2. Scroll down the page and click on the tab titled  Anonymise your data. 
    
3. Select the correct installation from the drop-down list.
    
4. Click the name of the actor or member account that you wish to anonymize data from (do not check the checkbox next to it - this is used for issuing Power of Attorney). If you only check the years, it will select the entire installation.
    
5. Select the years you would like to anonymize data from and click Anonymize selected. 
   
   
    
6. Next, you will receive an email with a confirmation link. Read the email carefully and click the link to proceed with anonymizing the data. The confirmation link is valid for 24 hours, and the process will start as soon as you click the link. 
    
    

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Automatic anonymization of shipment data

You can set up automatic continuous anonymization of shipment data by issuing a power of attorney to allow nShift to automatically anonymize data older than a certain number of days. Please note that anonymized data can never be recreated, even if you withdraw the power of attorney.
 

1. Go to nShift Portal > Settings > Company Management > Storage management.
    
2. Scroll down the page and click on the tab titled Anonymise your data. 
    
3. Check the boxes next to the Actors or Member Accounts that you want to issue Power of Attorney for. If you do not check anything, the entire installation will be selected.
    
4. Enter the number of days your data must be for the automatic anonymization to take place, and click Issue Power of Attorney:
   
   
    
5. An email will now be sent to you with a confirmation link. Click the link to go through with issuing the power of attorney. The link is valid for 24 hours. (You can withdraw the power of attorney at any time.)
    
6. You will be sent to nShift Portal, and a confirmation message will be shown. Your automatic anonymization is now active. 
    
7. If you want to withdraw the power of attorney, go to the Storage Management page and check the box next to the Installation, Actor, or Member account that has automatic deletion. 
    
8. Click Withdraw Power of Attorney.